How Xero's Projects Feature Benefits Your Business

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April 16, 2024

Profitability and time are the linchpins of a service business and Xero Projects was built with this in mind. It’s geared at businesses with straightforward time and job cost tracking needs and will appeal to those still fiddling around in spreadsheets, or who find most project management software too complex. Xero Projects is accessed from within the general Xero Accounting software and fills the gap between Xero’s core financial accounting functions and a comprehensive end-to-end job management solution. It allows you to capture, track and report on the time and money spent on each job so you can proactively invoice, make informed decisions and manage your project financials more efficiently. 

Although there are many powerful applications in the Xero app marketplace, small business owners are often overwhelmed by the choice. They may be reluctant to make the initial investment of time and money that’s needed to get the right solution. They want the data but don’t yet feel they’re at a scale to be able to maximize the full potential of the features within those products. The perceived complexity and cost can also be a barrier to entry. That’s where Xero Projects comes in. It gives those businesses a low-cost solution that’s easy to implement, and easy to use, and it allows them to start capturing the critical data. Xero Projects also integrates seamlessly with existing data entry processes and alleviates the stress associated with job costing and profitability tracking. They can gather powerful financial information that they can use to make more effective financial decisions, and bill more accurately. In particular, the features are as follows:

  • Fully integrated with Xero
  • Unlimited number of projects
  • Supports fixed price and time and expenses invoicing
  • Available on iOS on Android
  • Assign your actual invoices, bills, and bank transactions
  • Visibility across all jobs and how they’re tracking
  • Monitors budgets and job costs
  • Out-of-the-box reporting
  • Real-time view of all your projects in one place

If you would like to know more about Xero or would like to take up our free implementation offer, submit your contact details here and one of our consultants will be in touch.


This article is an extract from the Xero website and is written in general terms and therefore cannot be relied on to cover specific situations; application of the principles set out will depend upon the particular circumstances involved and we recommend that you obtain professional advice before acting or refraining from acting on any of its contents.

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