Many small businesses over time acquire different types of cloud-based systems such as CRM, inventory, time management, epos, and payment gateways to name a few. These software applications are normally acquired to do a specific function for the business and to help automate specific functions to save time. However, small businesses struggle to integrate all of these cloud-based applications, and in many cases believe that this may not be achievable. Xero, a cloud-based accounting software integrates with over 700 third-party applications while at the same time is designed with an open API - this means that data can be fed in and out of other bespoke third-party applications. Being an Accounting Software, it would be sensible to place Xero at the heart of the organization’s cloud-based applications.
Making sure your cloud-based application integrates will also help save money and time. When a business has multiple applications which all work in silos, each type needs a specialist who understands how to operate it, train new staff, as well as do the basic tasks such as resetting passwords and ensuring the latest version of the software is in use. This can lead to unnecessary time and resources required to maintain this software. This is especially true if the organization makes bad recruitment to oversee the software or if it appoints the wrong external consultants. Ensuring that all applications are integrated relieves the burden of having many specialists managing them all with a single person being able to manage them which also prevents duplication of work.
How to choose the right application for your business?
Choosing the right app for your business is crucial and the selection process should involve identifying your business’ requirements as well as the operational proficiency of the application. As expressed above, the ability to integrate with other cloud-based applications should be a priority. Having this automated process in place allows organizations and their workers to increase productivity, as there is no need for them to be focusing as much on the administrative side of things.
Small businesses don’t always stay small!
Not all small business owners indeed think about the potential expansion of their operations straight from the start. Their main focus is often to keep the business afloat and to get more customers on board. Business owners need to think about the implications of growing quickly and the importance of being able to scale accordingly. Identifying a system that will support such a journey should be high on the list of considerations. In the long run, it will reduce the chance of a growing business wasting quite a considerable amount of time and money. Beyond the scalability factor, usability is another important component. Many cloud-based apps are designed to be out-of-the-box, ready-to-use solutions, with intuitive features that don’t require intensive training. For small businesses, it is even more important to be able to use an application on the go. Most don’t have the time or resources to spend weeks implementing new solutions for their operations. It’s often the main reason why some businesses don’t feel ready to move away from manual processes and spreadsheets. Integration of small business applications need not be a lengthy and costly exercise but ensuring that the right applications are acquired from the onset with a goal of future integration, cloud-based accounting solutions such as Xero would be an ideal start. If you would like to know more about Xero or would like to take up our discounted implementation offer, submit your contact details here and one of our consultants will be in touch.
This article is written in general terms and therefore cannot be relied on to cover specific situations; application of the principles set out will depend upon the particular circumstances involved and we recommend that you obtain professional advice before acting or refraining from acting on any of its contents.